Immediate availability to join our team!

MacRo, Ltd., an established Frederick County Maryland based commercial real estate firm, with a sales force of three very active agents, seeks a full-time Office Manager capable of performing perform Administrative, Accounting, Marketing and Property Management functions.  This is a full-charge position reporting directly to the President and Vice President of the company, while working independently.  Incumbent will interact regularly with clients, tenants, outside vendors and suppliers, as well as participate as a team member with all staff.  Incumbent will problem solve and make day-to-day decisions necessary to effectively ensure the smooth operations of the four primary areas of responsibility.  Salary range: $55,000 to $70,000 with benefits.  Opportunity available immediately.

Position Requirements:

• Associates Degree in Business Administration, Marketing, Finance, or Information Systems required.  BA degree preferred.
• Minimum of three-years’ experience working in a business or corporate setting handling multiple tasks and diverse interactions.
• Experience in a real estate business environment preferred.
• High initiative, self-starter with excellent interpersonal and communication skills.

Interested parties should email a professional resume with salary requirements to Ashleigh Rossi, Vice President (ashleigh@macroltd.com).

General List of Duties:

Accounting

• Produce accurate financial statements in accordance with GAAP (General Accepted Accounting Principles)
• Cash flow management
• Manage banking transactions and prepare bank reconciliations
• Accounts payable
• Accounts receivable
• Work with outside payroll service to ensure accurate payroll and commission payments
• Prepare year end 1099s & 1096s
• Maintain accountability and recordkeeping requirements for corporate and health insurance plans
• Prepare annual budget and maintain income/expenses in relation to budget
• Prepare year end closing with financial reporting to external CPA firm

Office Management

• Answer all incoming calls and direct accordingly
• Maintain master active customer list
• Prepare staff meeting agendas
• Maintain and organize files and records
• Manage Certificates of Insurance for outside contractors
• Maintain database management and compilation of additional data
• Manage/maintain accounting system and other office IT functions
• Order general and office supplies
• Oversee daily office operations
• Track expiration dates of agent licenses, and keep record of continuing education requirements – alerts agents

Marketing

• Order/maintain for sale/lease signs
• Prepare and maintain property brochures
• Maintain listed properties on website, Multiple Listing services, and other commercial listing sites
• Write up transactions for website
• Prepare advertisements for outside sources (such as Lifestyle Magazine)
• Prepare blog posts on website
• Prepare weekly featured property eblasts
• Prepare weekly blog eblasts
• Gather data and prepare reports on prior sales and leasing transactions
• Oversee all processes of newsletter production and other direct mail pieces

Property Management – For Each Property Owner

• Establish and maintain relationships with tenants and key personnel
• Manage ongoing communications with tenants and contractors
• Identify, analyze, and resolve property issues and communication with appropriate contractor
• Manage contractors for maintenance projects
• Produce accurate financial statements in accordance with GAAP (General Accepted Accounting Principles)
• Manage cash flow
• Manage banking transactions and prepare bank reconciliations
• Accounts payable
• Accounts receivable
• Prepare annual budgets and CAM reconciliations for property owners’ approval, and communicate finalized reports to tenants tenants
• Maintain and organize files and records
• Manage Certificates of Insurance for outside contractors and each tenant